actiPLANS

Cloud leave management and scheduling tool where employees request time off, managers approve it, and teams see leave, shifts and work locations on one visual timeline.

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Overview

Employees request leave online or in the mobile app, and managers approve or decline in one click, in bulk, or automatically for selected leave types. Custom leave types with policies and automated PTO accrual rules calculate balances, and a balance history records every change. A shared visual timeline shows planned leave, shifts, events and work locations, while PTO blackout days and a corporate calendar prevent clashes. Reports export as CSV or PDF, leave data syncs to Google Calendar, Outlook and iCal, and users and leave types can sync with actiTIME, where time tracking is performed.
More product details

Product

Documentation
actiplans.com/user-guide
Solution Kind
Application

Who it is for

Organization Types
  • Business

Features

Leave Tracking

Create unlimited leave types with custom policies

Submit leave requests online or in the mobile app

More details & conditions: Leave Tracking

Approve or decline requests individually, in bulk or automatically

Report on leave time and balances

Categories: Attendance Tracking

Vacation/Leave Tracking

Create unlimited leave types with custom policies

Submit leave requests online or in the mobile app

More details & conditions: Vacation/Leave Tracking

Approve or decline requests individually, in bulk or automatically

Track PTO balances with balance history and automated accruals

Categories: Attendance Tracking

Employee Scheduling

Create custom shift types with color codes

Assign shifts to team members on a visual timeline

More details & conditions: Employee Scheduling

Report on time use across shift types

Categories: Attendance Tracking

Attendance Tracking

Record employee presence

Track who attends scheduled events

More details & conditions: Attendance Tracking

Assign and report employee work locations

Categories: Attendance Tracking

Timesheet Management

Delivery method: Integration

Manual-entry timesheets are kept in actiTIME, which syncs users and leave types with actiPLANS

Categories: Attendance Tracking · Employee Scheduling

Vacation/Leave Tracking

Create unlimited leave types with custom policies

Submit and approve leave requests online or in the mobile app

More details & conditions: Vacation/Leave Tracking

Track PTO balances with balance history and automated accruals

Categories: Employee Scheduling · Leave Management System

Employee Database

Invite users in bulk or import them from CSV

Group users by department and time zone

Categories: Employee Scheduling

Schedule Distribution

Send email notifications about changes in project and personal schedules

Show employees when they have to work

Categories: Employee Scheduling

Shift Scheduling

Create custom shift types with color codes

Assign shifts to team members on a visual timeline

More details & conditions: Shift Scheduling

Build schedules around planned days off

Categories: Employee Scheduling

Leave Tracking

Create unlimited leave types with custom policies

Submit and approve leave requests online or in the mobile app

More details & conditions: Leave Tracking

Report on leave time and balances

Categories: Leave Management System

Time Off Requests

Submit requests with partial days

Preview balance impact before submission

More details & conditions: Time Off Requests

Route requests through approval workflows with email notifications

Categories: Leave Management System

Show all details (16)

Employee Scheduling

Create custom shift types with color codes

Assign shifts to team members on a visual timeline

Categories: Leave Management System

Leave Policy Management

Set custom policies per leave type or per employee

Automate PTO accruals with periods, yearly resets and caps

More details & conditions: Leave Policy Management

Define negative balance and PTO blackout rules

Categories: Leave Management System

Time Off Management

Create unlimited leave types with custom policies

Approve or decline requests individually, in bulk or automatically

More details & conditions: Time Off Management

Track PTO balances with balance history and automated accruals

Categories: Leave Management System

Sick Leave Tracking

Track sick leave requests and sick balances as a leave type

Apply personal rules for individual employees

Categories: Leave Management System

Workflow details

Rules
  • Name
    PTO accrual rules
    Description
    Simple or complex automatic accruals with weekly, bi-weekly or monthly periods, yearly balance resets on a chosen date and accrual caps
  • Name
    Negative balance rule
    Description
    Define whether employees may request more time off than they have earned
  • Name
    PTO blackout
    Description
    Block time off requests during critical periods
  • Name
    Partial-day leave
    Description
    Request time off with partial days and different hours on the first and last day
Scheduling
  • Availability forecasting from leave time history
  • Visual timeline to prevent staff shortages or overstaffing

Pricing

Common pricing conditions

Applies to: Large Team · Standard · Unlimited

Commitment Months
12
Tax Treatment
Excluded
Trial Auto Charge
No
Trial Available
Yes
Trial Card Required
No
Trial Days
30
Trial is free
Yes

FreeFree option

Plan details & limits

Business Model
  • Free
Limits
  • Active users

    3

    Conditions
    Limited functionality; 1 to 3 users

Large Team

USD 1.2 / active_users / monthBilled annually

USD 1.2 / active_users / month

Billed annually

Guest charging rules
  • All active users are billable, including regular users, managers, and admins who only configure settings or view others' data.

Plan details & limits

Business Model
  • Subscription
Limits
  • Active users

    200

    Conditions
    Tier for 41 to 200 users

Standard

USD 1.5 / active_users / monthBilled annually

USD 1.5 / active_users / month

Billed annually

Guest charging rules
  • All active users are billable, including regular users, managers, and admins who only configure settings or view others' data.

Plan details & limits

Business Model
  • Subscription
Limits
  • Active users

    40

    Conditions
    Tier for 1 to 40 users

Unlimited

USD 2,880 / flat fee / yearBilled annually

USD 2,880 / flat fee / year

Billed annually

Guest charging rules
  • The fixed price covers as many users as needed with no restrictions, so no additional per-user charge applies to any active user.

Plan details & limits

Business Model
  • Subscription
Limits
  • Active users

    Unlimited

    Conditions
    Fixed price tier for unlimited users

Technical details

Deployment

Client Channels
  • Browser
  • Mobile app
Delivery Models
  • Cloud (SaaS)

Implementation

Delivery Mode
  • Self service

Data

Export Formats
  • CSV
  • PDF
  • ICS
Import Formats
  • CSV
  • ICS

Languages & regions

Locale Options
  • Time zones

Customization

Supported Scopes
  • Branding
  • Workflows
  • Business rules

Security

Access Models
  • Role based
Assurances
  • Kind
    Self declaration
    Standard
    GDPR
Encryption In Transit
Yes

Support

Channels
  • Email
Included In Plan
Yes
Training Formats
  • Video

Integrations

actiTIME

Direction
Bidirectional
Method
Built-in connector
Objects
  • User accounts
  • Leave types
  • Scheduled leave
Publisher
actiTIME
Sync Mode
  • Event driven

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