WEX Field Service Management

WEX Field Service Management is field service software for HVAC, plumbing and other home-service contractors that connects scheduling, dispatch, invoicing and on-site payments in one system.

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Overview

Office staff create customer records and jobs, schedule appointments by drag and drop, and dispatch technicians by custom coverage zones and dispatch groups. In the mobile app, technicians see their schedule, review customer history with equipment, notes and photos, navigate to the job, build proposals, turn them into invoices and collect payment by email or text link, Bluetooth card reader, keyed card or bank details, or mobile check imaging. Maintenance plans create future work orders, and QuickBooks Desktop and Online sync reduces double entry. Support is included on all plans; flat-rate pricebooks and several integrations cost extra.
More product details

Product

Demo Url
wexfsm.com/schedule-demo
License Model
Proprietary
Solution Kind
Application

Who it is for

Organization Types
  • Business

Images

Features

Dispatch Management

Dispatch by custom coverage zones and dispatch groups

Real-time appointment status updates

More details & conditions: Dispatch Management

Notify technicians of new appointments in the app

Categories: Field Service Management · Service Dispatch

Work Order Management

Create jobs from customer records

Technicians open work orders, customer history and equipment details in the mobile app

More details & conditions: Work Order Management

Maintenance plans create future work orders

Categories: Field Service Management · Service Dispatch · HVAC

Scheduling

Drag-and-drop scheduling

Schedule unassigned service requests and appointments

More details & conditions: Scheduling

Customer appointment notifications

Categories: Field Service Management · Service Dispatch

GPS

GIS tracking in dispatch

Vehicle tracking and dashboard cameras through the Azuga integration

What you need
  • Azuga integration carries an additional fee

Categories: Field Service Management

Quotes/Estimates

Create custom proposals on site

Compare multiple options side by side

More details & conditions: Quotes/Estimates

Add warranties, rebates, notes and a featured image

Email interactive proposals

Convert proposals to invoices

Categories: Field Service Management

Online Time Clock

Employee time tracking

What you need
  • Listed under the Enterprise plan

Categories: Field Service Management

Online Payments

Payment by emailed or texted link

Website plugin for homeowners to pay

Categories: Payment Processing

Mobile Payments

Mobile card readers

Mobile check imaging

More details & conditions: Mobile Payments

Collect payment in the mobile app after the job

Categories: Payment Processing

Debit/Credit Card Processing

Debit and credit card processing in the field

Swipe with a Bluetooth mobile card reader

What you need
  • Included in the Payment Options plan
More details & conditions: Debit/Credit Card Processing

Key in card information

Categories: Payment Processing

Multiple Payment Options

Email or text link, card reader, keyed card or bank details and mobile check imaging

Multi-lender financing

Categories: Payment Processing

Show all details (23)

Recurring/Subscription Billing

Recurring payment plans through custom schedules

Categories: Payment Processing

Transaction Monitoring

Payments dashboard

View accounts, transactions and unpaid invoices on one screen

Categories: Payment Processing

Technician Management

Technicians view schedules and receive live dispatch updates in the mobile app

Employee time tracking

More details & conditions: Technician Management

Task checklists

Categories: Service Dispatch · HVAC

Job Management

Create jobs from customer records

Assign jobs by dispatch group and coverage zone

More details & conditions: Job Management

Job notes and photos

Categories: Service Dispatch

Job Tracking

Real-time appointment status updates

Track job progress and follow up on tasks

More details & conditions: Job Tracking

Close jobs more quickly

Categories: Service Dispatch

Dispatch Management

HVAC dispatch and scheduling of jobs and technicians

Live dispatch updates in the mobile app

Categories: HVAC

Quotes/Estimates

Create custom proposals on site

Compare multiple options side by side

More details & conditions: Quotes/Estimates

Convert proposals to invoices

Integrated flat rate pricebook

Categories: HVAC

Scheduling

Drag-and-drop scheduler

Customers can request appointments

More details & conditions: Scheduling

Real-time schedule updates for office and field

Categories: HVAC

Maintenance Scheduling

Embedded maintenance plans create future work orders

Reports on upcoming renewals and service agreement appointments

More details & conditions: Maintenance Scheduling

Reminders to schedule the next service

Categories: HVAC

Customer Database

Customer records with parts, equipment and job-site notes

Customer history and notifications

Categories: HVAC

Workflow details

Pricing
  • Name
    Flat rate pricing
    Description
    Industry-standard flat rate pricing, with hidden and favorited items; additional costs apply
  • Name
    Pricebook
    Description
    Pricebook with discounts, upcharges, warranties, costs and serialized parts
  • Name
    Job costing
    Description
    Job profit report with product cost, labor cost, total revenue and total profit per job

Categories: Field Service Management · Service Dispatch · HVAC

Pricing

Payment OptionsFree option

Billed monthly

Add On Fees
  • Name
    Integrations: QuickBooks Desktop and Online, Azuga vehicle tracking, Profit Rhino flat rate pricebooks, Enhanced Pricebooks by Pricebook Digital, Advanced Reporting
    Trigger
    Additional fee applies to these integrations; the amount is not published
  • Name
    Financing dealer fees
    Trigger
    Offering a selected loan; rates depend on the loan, dealer fees as low as 0.5%, no monthly fees
One Time Fees
None listed

Plan details & limits

Business Model
  • Subscription
  • Transaction fee
Limits
  • Monthly card and/or financing volume

    25,000/ month

    Conditions
    Free when card and/or financing volume is over $25,000 per month; $69 per month if under. Currency is not specified on the page.

Enterprise

Plan details & limits

Business Model
  • Subscription

Unlimited

Plan details & limits

Business Model
  • Subscription
Limits
  • Users

    Unlimited

Technical details

Deployment

Client Channels
  • Mobile app

Support

Channels
  • Email
  • Phone
  • Chat
Human Availability
Timezone
EST
Weekdays
  • Mon
  • Tue
  • Wed
  • Thu
  • Fri
Opens local
08:00
Closes local
19:00
Human staffed
Yes
Included In Plan
Yes

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