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Onetrace

It helps specialist subcontractors replace paper forms, spreadsheets and disconnected apps with one platform, so they can plan work and workforce, evidence work as it happens and prove compliance with audit-ready reports.

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By Onetrace

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Overview

Subcontractors pin work on site drawings, capture photos, forms and approvals, and generate branded reports from the logged evidence. The Workforce side plans operatives and visits, tracks time and collects digitally signed safety documents. It is not HR or payroll software and does not certify Building Safety Act compliance.
More product details

Who it is for

Organization Types
  • Business
Use Cases
  • Time tracking
  • Resource allocation
User Count Range
Unit
operatives
Basis
Vendor marketing: teams of five operatives or five hundred
Maximum
500
Minimum
5

Product

Solution Kind
Platform

Before you choose

Check before choosing

  • Not HR or payroll software: performance reviews, payroll and employee records are not covered.
  • Does not certify Building Safety Act 2022 compliance; it provides records that support Gateway 2 and Gateway 3 submissions.

Working without a connection

  • Operatives can capture forms, photos and signatures in the mobile app without signal; data syncs automatically afterwards.

Features

Project Management

Digital site with blocks, levels and drawing pins as a central brief

Job statuses visible at a glance

More details & conditions: Project Management

Approval workflows

Planner for projects, operatives and visits

Generated reports

Categories: Construction Management

Contractor Management

Assign operatives to jobs and visits in the Planner

Track clock-in and clock-out time against the right job

More details & conditions: Contractor Management

Collect digitally signed RAMS, toolbox talks and H&S documents before work starts

Categories: Construction Management

Multiple Projects

Unlimited projects in Traceability

Oversee all projects and sites from one office view

Categories: Construction Management

Scheduling

Assign, reassign and adjust people and visits across jobs in the Planner

Moved visits appear in the operatives' app straight away

More details & conditions: Scheduling

Operatives' synced status shows how the day is going

Categories: Construction Management

Project Tracking

Job statuses matching the team's workflow (for example Awaiting Survey, Follow up work, Complete) visible at a glance

Approvals

More details & conditions: Project Tracking

Connected record linking tasks, drawings, photos, approvals and reports

Categories: Subcontractor

Contractor Management

Assign operatives to jobs in the Planner

Track clock-in and clock-out time against the right job

More details & conditions: Contractor Management

Collect signed RAMS, toolbox talks and H&S documents before work begins

Categories: Subcontractor

Multiple Projects

Unlimited projects in Traceability

Scales from a single site to hundreds of sites

Categories: Subcontractor

Document Management

Customisable digital forms with mandatory fields

Timestamped photo evidence linked to a project location

More details & conditions: Document Management

Digital signatures on RAMS, toolbox talks and H&S documents

QR-code access to job history

Branded audit-ready reports

Categories: Subcontractor

Technical details

Deployment

Client Channels
  • Browser
  • Mobile app
Offline Scope
  • Create edit

Implementation

Delivery Mode
  • Vendor
Typical Duration
Unit
Weeks
Scope
Customer-reported setup to site in 2.5 weeks (Trail Group testimonial); project size not stated
Maximum
2.5
Minimum
2.5
Estimate kind
Vendor estimate

Customization

Supported Scopes
  • Forms
  • Workflows
  • Reports

Security

Access Models
  • Role based
Assurances
  • Kind
    Certification
    Standard
    ISO 27001
  • Kind
    Self declaration
    Standard
    GDPR

Support

Channels
  • Email
  • Phone
  • Chat
  • Knowledge base
Included In Plan
Yes
Training Formats
  • Documentation
  • Video

Reviews

User experiences, moderated before publication. Review policy

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