EventsAir

EventsAir is an all-in-one event management platform that lets organizers run registration, check-in, payments, sponsors and exhibitors, abstracts and hybrid delivery for in-person, virtual and hybrid events.

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Overview

Organizers build custom registration journeys with conditional logic and ticket types, then manage attendee records, sponsors and exhibitors through self-service portals, abstracts and speaker programs, travel, accommodation and seating. On site, check-in runs through self check-in kiosks, staffed desks, mobile or beacon check-in with badge printing, while the integrated EventsAir Pay processor handles payments. Virtual and hybrid events use built-in streaming, live Q&A, polls and a meeting hub, backed by 150+ pre-defined reports and an Open API built on GraphQL. Every plan includes unlimited registrations under fair use.
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Who it is for

Industries
  • Education
  • Government
Organization Types
  • Business
  • Government
  • Education

Product

License Model
Proprietary
Solution Kind
Platform

Features

Attendee Management

Per-event attendee records, with an optional centralized database add-on

Search, filter, tag and bulk-edit attendees

More details & conditions: Attendee Management

Unlimited custom fields

Duplicate detection and merge

Email, SMS and app messaging to individuals or filtered groups

Categories: Event Management · Conference

Event Scheduling

Create sessions and compile the event agenda with a visual agenda builder

Assign speakers to sessions

More details & conditions: Event Scheduling

Synchronize agenda updates across event sites and apps

Categories: Event Management · Conference

Registration Management

Custom registration types and paths with conditional logic

Registration Recovery to re-engage incomplete sign-ups

More details & conditions: Registration Management

Registration reporting and analytics

Waitlists and overflow registrations

Conferences/Conventions

Abstract submission portal and reviewer portal with scoring

Automatic reviewer assignment by theme, topic or keyword

More details & conditions: Conferences/Conventions

Session and speaker scheduling

Hybrid streaming and on-demand content

Categories: Event Management

Ticketing

Ticket categories such as early bird, VIP and member tickets

Different ticket types and pricing structures

Categories: Event Management · Conference

Exhibit/Vendor Management

Exhibitor Portal for stands and registrations

Stand sales, inventory tracking and payments

More details & conditions: Exhibit/Vendor Management

Interactive floor plan for booth selection

Lead capture through the attendee app

Categories: Event Management

Payment Processing

EventsAir Pay embedded in the registration page

Cards, Apple Pay, Google Pay, WeChat Pay and Klarna buy now pay later

What you need
  • Additional processing fees and charges apply
More details & conditions: Payment Processing

Automatic payment reconciliation

Global remittance with foreign exchange handled

Categories: Event Management · Registration

Sponsorship Management

Track the sponsorship sales cycle, packages and deliverables

Sponsor Portal for self-managed payments, add-ons and deliverables

More details & conditions: Sponsorship Management

Customizable deliverable checklists

Real-time revenue tracking on the event dashboard

Categories: Conference

Event Calendar

Create sessions and compile the event agenda with a visual agenda builder

Synchronize agenda updates across event sites and apps

More details & conditions: Event Calendar

Attendees build personalized agendas

Categories: Conference

Meeting Management

Meeting Hub for one-on-one meetings by video or scheduled meetups

Meeting matching between exhibitors and attendees

Categories: Conference

Online Registration

Drag-and-drop registration page builder with templates and brand integration

Registration sites in multiple languages

More details & conditions: Online Registration

Sign-in with or without an account, pre-filled links and social sign-in

Payments handled inside the registration page

Categories: Conference · Registration

Event Registration

Drag-and-drop registration page builder with templates and brand integration

Online and on-site registration

More details & conditions: Event Registration

Group registrations and multi-session sign-ups

Categories: Registration

Show all details (16)

Attendee Tracking

Track online attendee activity such as logins, submissions and portal activity

View session attendance and survey responses per attendee

More details & conditions: Attendee Tracking

Real-time check-in statistics

Categories: Registration

Group Registration

Group registrations

Multi-session sign-ups

More details & conditions: Group Registration

Group bookings managed on attendee records

Categories: Registration

Event Management

Registration, check-in, budgeting and accounting, logistics, marketing and reporting in one platform for in-person, virtual and hybrid events

Categories: Registration

Refund Management

Action reimbursements directly in EventsAir

Categories: Registration

Workflow details

Pricing
  • Name
    Ticket categories and pricing structures
    Description
    Supports ticket types such as early bird, VIP and member tickets with different pricing structures
Capacity
  • Name
    Meetings with under 100 attendees
    Description
    Unlimited meetings with under 100 attendees are included with the Single and Multi plans

Categories: Conference

Pricing

Common pricing conditions

Applies to: Enterprise · Multi · Single

Add On Fees
  • Name
    Custom Domains
    Price
    Not publicly disclosed
  • Name
    Smart Connectors
    Price
    Not publicly disclosed
  • Name
    Event Build
    Price
    Not publicly disclosed
  • Name
    Enterprise Support
    Price
    Not publicly disclosed
  • Name
    Additional Payment Gateways
    Price
    Not publicly disclosed
Export included in the plan
Yes

Enterprise

Contact vendor

Contact vendor

Plan details & limits

Business Model
  • Subscription
Limits
  • Events

    Unlimited

  • Platform users

    Unlimited

  • Registrations

    Unlimited

    Conditions
    Fair use applies

Multi

Contact vendor

Contact vendor

Plan details & limits

Business Model
  • Subscription
Limits
  • Events

    3

    Conditions
    1 event included, with the ability to add additional events; unlimited smaller events (under 100 attendees)
  • Platform users

    Unlimited

  • Registrations

    Unlimited

    Conditions
    Fair use applies

Single

Contact vendor

Contact vendor

Plan details & limits

Business Model
  • Subscription
Limits
  • Included events

    1

    Conditions
    Additional events can be added; includes unlimited meetings with under 100 attendees
  • Platform users

    3

  • Registrations

    Unlimited

    Conditions
    Fair use applies

Technical details

AI

AI usage conditions
Allowance scope
Varies by plan
Usage conditions
  • AI assistants (Planner, Attendee and Content Assistant) are included on every plan, with the usage allowance based on the plan tier.
Use Cases
  • AI content generation
  • Knowledge question answering

API

Programmatic access
Yes
Protocols
  • GraphQL

Deployment

Client Channels
  • Browser
  • Mobile app
  • API
Delivery Models
  • Cloud (SaaS)

Implementation

Delivery Mode
  • Self service
  • Vendor

Customization

Skill Level
  • No code
Supported Scopes
  • Branding
  • Fields
  • Reports
  • Templates

Security

Assurances
  • Kind
    Self declaration
    Scope
    Vendor-stated compliance for data security, availability and confidentiality controls
    Standard
    SOC 2 Type II
  • Kind
    Self declaration
    Scope
    Vendor-stated compliance for payment card data security
    Standard
    PCI-DSS Level 1 v3.2.1
  • Kind
    Self declaration
    Scope
    Vendor-stated compliance with the ASD Essential 8 cybersecurity mitigation strategies
    Standard
    ASD Essential 8 Level 3
  • Kind
    Self declaration
    Scope
    Vendor-stated alignment with data privacy regulations, with a data protection toolkit for customers
    Standard
    GDPR
Residency Scope
  • Provider
    Microsoft Azure

Support

Channels
  • Chat
  • Phone
  • Knowledge base
Human Availability
Weekdays
  • Mon
  • Tue
  • Wed
  • Thu
  • Fri
  • Sat
  • Sun
Human staffed
Yes
Included In Plan
Yes
Training Formats
  • Documentation
  • Video
  • Webinar
  • Live online
  • In person

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