EMDESK

Lets research and innovation consortia, PMOs and project teams plan work packages and budgets, track time and expenses, collaborate and produce progress and financial reports in one cloud workspace.

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Overview

EMDESK is a cloud-based workspace for managing collaborative projects, built around EU and nationally funded research and innovation work. Coordinators structure a consortium into partners, teams and individuals, plan work packages, tasks, milestones and deliverables, and plan budgets and effort by partner and cost category. During execution, team members and partners record time and expenses themselves, and coordinators compare actual costs and effort with the budget, follow progress in table, Gantt and Kanban views, and generate progress and financial reports. The workspace also includes shared documents with version control, real-time co-editing, built-in video meetings, messaging and role-based access per item. Projects can be started from a template or by importing data from Excel. Employee management, capacity and leave planning and time tracking are available in the Team plan; the Project plan covers a single project.
More product details

Product

Demo Url
emdesk.com/product/demo
Documentation
help.emdesk.com
Solution Kind
Platform

Who it is for

Organization Types
  • Business
  • Nonprofit
  • Government
  • Education
Roles
  • Project manager
Use Cases
  • Time tracking
  • Project billing and financial tracking
  • Project collaboration
  • Schedule tracking

Images

Features

Reporting/Project Tracking

Track progress, completion and delays against the schedule and generate pre-filled progress and financial reports with export

Categories: Project Management

Project Planning/Scheduling

Plan activities, timelines, dependencies, milestones, deliverables, allocations and budgets together from templates or imported data

Keep alternative plan versions to test changes without disrupting the running project

Categories: Project Management

Gantt/Timeline View

Show projects, work packages, tasks, dependencies, deliverables and milestones on a Gantt timeline with status and progress

Categories: Project Management

Multiple Projects

Manage work packages, tasks, budgets, expenses and time across several projects in one workspace

What you need
  • Unlimited projects require the Team plan; the Project plan covers one project

Categories: Project Management

Milestone Tracking

Schedule milestones and deliverables in the workplan and follow their status in table, Kanban and Gantt views

Categories: Project Management

Task Management

Create task lists and checklists, assign tasks to people or groups, set priorities and deadlines, and link tasks to workplan activities

Categories: Project Management

Resource Management

Track employee availability, overtime and leave and allocate budget and effort to employees across projects

Rebalance workloads from weekly, monthly and yearly allocation views

What you need
  • Employee management and capacity planning require the Team plan

Categories: Project Management

Collaboration Tools

Co-edit documents in real time with version control, discuss in messages, hold video meetings with screen sharing and recording, and control access per item

Categories: Project Management

Time Tracking

What you need
  • Time tracking requires the Team plan

Categories: Job Costing

Show all details (19)

Workflow details

Planning
  • Gantt
  • Resource planning
Work Views
  • Kanban
  • Gantt
  • Table

Categories: Project Management

Constraints
  • Capacity
  • Budgets
Project Financials
  • Budgets
  • Costs

Categories: Project Management

Pricing

FreeFree option

Free

Free

Plan details & limits

Business Model
  • Free
Limits
  • Users

    Unlimited

  • Storage included

    500MB

Project

Contact vendor

Contact vendor

Behavior above an allowance
  • Warning
Cancellation Policy Url
emdesk.com/faqs
Export included in the plan
Yes
Tax Treatment
Excluded

Plan details & limits

Business Model
  • Subscription
Limits
  • Projects

    1project

  • Users

    Unlimited

  • Storage included

    200GB

    Conditions
    Per workspace; additional storage on request

Team

Contact vendor

Contact vendor

Minimum quantity: 5

Behavior above an allowance
  • Warning
Cancellation Policy Url
emdesk.com/faqs
Export included in the plan
Yes
Guest charging rules
  • Guest users with limited access do not count as users for pricing; three guests per user are included
Renewal Policy
Contracts can be cancelled at any time to the end of the current term on the Subscription page; fixed-term contracts end automatically. No refunds are given, and paid features stay available until the end of the paid period.
Tax Treatment
Excluded
Trial Auto Charge
No
Trial Available
Yes
Trial Card Required
No
Trial Days
30
Trial is free
Yes

Plan details & limits

Business Model
  • Subscription
Limits
  • Projects

    Unlimited

  • Guest users included

    3guests per user

    Conditions
    Guests can comment, message, join meetings and open items shared with them, but cannot edit or manage them
  • Storage included

    5GB per user

    Conditions
    Additional storage on request

Technical details

API

Access
Private
Programmatic access
Yes

Deployment

Client Channels
  • Browser
Delivery Models
  • Cloud (SaaS)
Hosting Regions
  • Germany
Offline Scope
  • None

Implementation

Delivery Mode
  • Self service
  • Vendor

Data

Export Formats
  • CSV
  • Excel workbook
  • PDF
  • PNG
Import Formats
  • Excel workbook

Languages & regions

Support Languages
  • en
  • de
UI Languages
  • en
  • de
  • es
  • fr

Security

Access Models
  • Role based
Assurances
  • Kind
    Certification
    Scope
    Hosting infrastructure of the provider Hetzner Online used by EMDESK; a certification of the hosting provider, not of EMDESK itself
    Issuer
    SOCOTEC
    Standard
    ISO/IEC 27001:2022
  • Kind
    Attestation
    Scope
    Hosting infrastructure of the provider Hetzner Online used by EMDESK (BSI C5 Type 2); an attestation of the hosting provider, not of EMDESK itself
    Standard
    BSI C5 Type 2
  • Kind
    Self declaration
    Scope
    EMDESK GmbH service and personal data processing
    Standard
    GDPR and German Federal Data Protection Act (BDSG)
Residency Scope
  • Region
    Germany
    Country
    DE
    Provider
    Hetzner Online
    Data class
    Primary data

Support

Channels
  • Email
  • Knowledge base
Included In Plan
Yes
Training Formats
  • Documentation
  • Video
  • Live online

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