FISPAN

Embedded accounts payable that lets finance teams pay vendor bills, reimburse employees and send positive pay files to their bank from inside their ERP or accounting software.

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Overview

FISPAN connects a company's bank to its ERP or accounting software. Users select open, approved bills in the ERP or in FISPAN's Companion Portal, choose the source bank account and click Pay; FISPAN closes the bills and sends the payments to the bank for approval and release. Supported methods include ACH, check, domestic and international wires, Bacs, SEPA, CPA, EFT and virtual credit card, limited to the rails configured for the customer. Vendor bank details stay in the ERP, changes to them go through an approval workflow, and remittance advice emails notify payees. Positive pay files for checks printed from the ERP are sent to the bank, and employee expense reimbursements can be paid from the same software. If a payment fails, the bill is reopened and the payment record is reversed. It works with Oracle NetSuite, Sage Intacct, Microsoft Dynamics 365 Business Central, QuickBooks Online, Xero and Workday through the participating bank; approval processes vary by bank.
More product details

Who it is for

Organization Types
  • Business

Product

Solution Kind
Platform

Before you choose

Check before choosing

  • Offered through participating bank partners and works with ERP or accounting systems such as NetSuite, Sage Intacct, Business Central, QuickBooks Online, Xero and Workday; payment approval steps vary by bank.

Features

Invoice Processing

Delivery method: Integration

Reads all bills in open and approved status from the ERP or accounting software and lists them for payment selection

Pays selected bills from a chosen source bank account and automatically closes them

Vendor Management

Delivery method: Integration

Stores vendor bank account information in the ERP or Companion Portal and sets a default payment method

Stores vendor email addresses for automated remittance advice emails

More details & conditions: Vendor Management

Tracks changes to vendor bank account information

Invoice Management

Delivery method: Integration

Closes paid bills automatically in the ERP

Reopens the bill and reverses the payment record when a payment fails validation or is rejected by the bank; only the failed payment in a batch is routed back

ERP integration

Delivery method: Integration

Embeds bank payment workflows in Oracle NetSuite, Sage Intacct, Microsoft Dynamics 365 Business Central, QuickBooks Online, Xero and Workday

Also supports Sage 50 Accounting, Sage 100 and Sage 100 Contractor

Limits to check
  • QuickBooks Online and Xero are served through FISPAN's Companion Portal

Approval Process Control

Delivery method: Integration

Vendor approvals workflow lets entitled users approve or reject changes to vendor bank account information

Payment initiation limited to roles or users granted permission by the system administrator

More details & conditions: Approval Process Control

Payments are sent to the bank for approval and release; the bank-side approval process varies by bank

Accounting

Delivery method: Integration

Posts payment status back to the ERP or accounting software, closing bills on payment and reversing the payment record on failure

Removes the need for manual payments, file uploads and journal entries for vendor bill payments

Fraud Detection

Delivery method: Integration

Extracts data from checks printed in the ERP and transmits a positive pay file to the bank for the check run

Shows positive pay transmission status

Limits to check
  • Positive pay applies to checks printed using the ERP or accounting software and depends on the bank's positive pay service
More details & conditions: Fraud Detection

Tracks vendor bank account changes with an approval workflow to guard against fraudulent transactions

Security

Access Models
  • Role based
Assurances
  • Kind
    Attestation
    Scope
    FISPAN platform: security, availability, processing integrity and confidentiality of customer data
    Standard
    SOC 2 Type 2
  • Kind
    Certification
    Scope
    FISPAN information security management practices
    Standard
    ISO/IEC 27001
Encryption In Transit
Yes

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