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Microsoft Planner

Microsoft Planner organizes team tasks in Microsoft 365 and adds dependency-based schedules, sprints and workload views through premium subscriptions.

By Microsoft

microsoft.com

Access & availability

API operations and access

Supported · check conditionsBuilt in
What you can do
  • Microsoft Graph creates, assigns and updates tasks in basic plans. Premium plans require the separate Dataverse scheduling API; they are excluded from this Graph API.
More details & conditions: API operations and access
Access
  • Permission required

Overview

Planner brings shared tasks, checklists, labels and progress charts into a browser or Microsoft Teams. Planner Plan 1 adds a Gantt timeline, milestones, subtasks, backlogs and sprints. Planner and Project Plan 3 adds baselines, critical path, task history, portfolio creation and advanced dependencies with lead and lag, plus the separate Project desktop application. Basic Planner is included in eligible Microsoft 365 subscriptions; it is not a standalone free edition. Teams use requires a subscription that includes Teams. Choose the premium tier around scheduling requirements rather than assuming the same features are available in every plan.
More product details

Vendor · Microsoft

Description
Microsoft is a software and cloud technology company founded in 1975 by Bill Gates and Paul Allen. It serves businesses, public institutions, developers and consumers. Its business spans productivity software, enterprise applications, cloud infrastructure, developer tools, security and personal computing. Azure, Microsoft 365, Windows, Dynamics 365 and Power Platform address different workloads; their licensing, deployment choices and support periods should be checked separately. The financial figures below are dated, reported GAAP results rather than estimates. The employee figure is a historical snapshot from the 2025 annual report. Customer cases describe individual deployments and should not be treated as guarantees of universal outcomes.
Founded Year
1,975
Headquarters
City
Redmond
Region
Washington
Street
One Microsoft Way
Country
United States
Postal code
98052-7329
Incorporation Country
United States
Legal Name
Microsoft Corporation
Ownership Type
Public
Partner Program Url
partner.microsoft.com/en-au/explore
Product change policy
learn.microsoft.com/en-us/lifecycle
Responsibilities for products
  • Developer and operator of Azure cloud services
  • Developer of Microsoft 365 productivity applications
  • Developer of Windows, Dynamics 365 and Power Platform
Short company overview
Microsoft develops enterprise and consumer software, cloud infrastructure, productivity applications and AI tools. Its major software families include Azure, Microsoft 365, Windows and Dynamics 365.
Stock Listing
Scheme
Nasdaq
Identifier
MSFT
Jurisdiction
United States
Support ownership
Support availability and end dates are governed by product-specific Microsoft lifecycle policies. Organizations should check the policy for the exact product and version before procurement.
Show all details (14)
Trust Center Url
microsoft.com/en-us/trust-center
Website Url
microsoft.com

Product

Documentation
learn.microsoft.com/en-us/planner
License Model
Proprietary
Solution Kind
Application

Who it is for

Use Cases
  • Project scheduling

Before you choose

Check before choosing

  • Gantt schedules require Planner Plan 1 or above; baselines, critical path and advanced dependencies require Planner and Project Plan 3.

Features

Project Management

Explore category

Reporting/Project Tracking

Partial supportBuilt in
What you can do
  • Basic plans show task completion in charts.
More details & conditions: Reporting/Project Tracking
What you need
  • Gantt schedules require Planner Plan 1 or above; baselines, critical path and advanced dependencies require Planner and Project Plan 3.

Project Planning/Scheduling

Partial supportBuilt in
What you can do
  • Plan task dependencies, milestones and sprints on a Gantt timeline; Plan 3 adds baselines, critical path and lead/lag links.
More details & conditions: Project Planning/Scheduling
What you need
  • Gantt schedules require Planner Plan 1 or above; baselines, critical path and advanced dependencies require Planner and Project Plan 3.

Gantt/Timeline View

Partial supportBuilt in
What you can do
  • Plan task dependencies, milestones and sprints on a Gantt timeline; Plan 3 adds baselines, critical path and lead/lag links.
More details & conditions: Gantt/Timeline View
What you need
  • Gantt schedules require Planner Plan 1 or above; baselines, critical path and advanced dependencies require Planner and Project Plan 3.

Milestone Tracking

Partial supportBuilt in
What you can do
  • Plan task dependencies, milestones and sprints on a Gantt timeline; Plan 3 adds baselines, critical path and lead/lag links.
More details & conditions: Milestone Tracking
What you need
  • Gantt schedules require Planner Plan 1 or above; baselines, critical path and advanced dependencies require Planner and Project Plan 3.

Task Management

Full supportBuilt in
What you can do
  • Create shared tasks with checklists, labels, attachments and Board, Grid, Schedule and Chart views.

Collaboration Tools

Partial supportBuilt in
What you can do
  • Share plans and tasks in Microsoft 365 or Teams, with task assignments, checklists and progress views. Teams use requires a Teams-inclusive subscription.

Workflow details

Work Views
  • Board
  • Grid
  • Calendar
  • Chart
  • Gantt
Baselines
Unit
baselines
Metric
Schedule baselines
Conditions
Gantt schedules require Planner Plan 1 or above; baselines, critical path and advanced dependencies require Planner and Project Plan 3.
Planning
  • Gantt
  • Task dependencies
  • Milestones
  • Kanban
Measurement
  • Name
    Execution comparison
    Description
    Basic plans show task completion in charts. Plan 3 adds baseline comparison and task history to premium schedules; this does not establish resource leveling across dependent projects in basic Planner.
    Evidence URL
    microsoft.com/en-us/microsoft-365/planner/microsoft-planner-business-plans-and-pricing
Granularity
  • Name
    Planning levels
    Description
    Basic Planner organizes plans, buckets and tasks; premium plans add subtasks, milestones, backlogs and sprints. Plan 3 adds portfolios. The pricing comparison does not specify a minimum scheduling time increment.
    Evidence URL
    microsoft.com/en-us/microsoft-365/planner/microsoft-planner-business-plans-and-pricing
Workflow boundary and exception handling
  • Basic plans show task completion in charts. Plan 3 adds baseline comparison and task history to premium schedules; this does not establish resource leveling across dependent projects in basic Planner.
Workflow boundary and exception handling
  • Basic plans show task completion in charts. Plan 3 adds baseline comparison and task history to premium schedules; this does not establish resource leveling across dependent projects in basic Planner.

Kanban Tools

Explore category

Project Planning

Partial supportBuilt in
What you can do
  • Plan task dependencies, milestones and sprints on a Gantt timeline; Plan 3 adds baselines, critical path and lead/lag links.
More details & conditions: Project Planning
What you need
  • Gantt schedules require Planner Plan 1 or above; baselines, critical path and advanced dependencies require Planner and Project Plan 3.

Task Progress Tracking

Partial supportBuilt in
What you can do
  • Basic plans show task completion in charts.
More details & conditions: Task Progress Tracking
What you need
  • Gantt schedules require Planner Plan 1 or above; baselines, critical path and advanced dependencies require Planner and Project Plan 3.

Task Management

Partial supportBuilt in
What you can do
  • Plan task dependencies, milestones and sprints on a Gantt timeline; Plan 3 adds baselines, critical path and lead/lag links.
More details & conditions: Task Management
What you need
  • Gantt schedules require Planner Plan 1 or above; baselines, critical path and advanced dependencies require Planner and Project Plan 3.

Milestone Tracking

Partial supportBuilt in
What you can do
  • Plan task dependencies, milestones and sprints on a Gantt timeline; Plan 3 adds baselines, critical path and lead/lag links.
More details & conditions: Milestone Tracking
What you need
  • Gantt schedules require Planner Plan 1 or above; baselines, critical path and advanced dependencies require Planner and Project Plan 3.

Workflow details

Work Views
  • Board
  • Grid
  • Calendar
  • Chart
  • Gantt
Baselines
Unit
baselines
Metric
Schedule baselines
Conditions
Gantt schedules require Planner Plan 1 or above; baselines, critical path and advanced dependencies require Planner and Project Plan 3.
Planning
  • Gantt
  • Task dependencies
  • Milestones
  • Kanban
Measurement
  • Name
    Execution comparison
    Description
    Basic plans show task completion in charts. Plan 3 adds baseline comparison and task history to premium schedules; this does not establish resource leveling across dependent projects in basic Planner.
    Evidence URL
    microsoft.com/en-us/microsoft-365/planner/microsoft-planner-business-plans-and-pricing
Granularity
  • Name
    Planning levels
    Description
    Basic Planner organizes plans, buckets and tasks; premium plans add subtasks, milestones, backlogs and sprints. Plan 3 adds portfolios. The pricing comparison does not specify a minimum scheduling time increment.
    Evidence URL
    microsoft.com/en-us/microsoft-365/planner/microsoft-planner-business-plans-and-pricing
Workflow boundary and exception handling
  • Basic plans show task completion in charts. Plan 3 adds baseline comparison and task history to premium schedules; this does not establish resource leveling across dependent projects in basic Planner.
Workflow boundary and exception handling
  • Basic plans show task completion in charts. Plan 3 adds baseline comparison and task history to premium schedules; this does not establish resource leveling across dependent projects in basic Planner.

Pricing

Planner Plan 1

USD 10 / user / month

Billed annually

Minimum quantity: 1

Cancellation Policy Url
learn.microsoft.com/en-us/microsoft-365/commerce/subscriptions/cancel-your-subscription
Commitment Months
12
Renewal Policy
Annual subscription renews automatically. Turn off recurring billing to prevent the next renewal. Cancellation/refund options depend on the billing agreement and purchase channel; the direct pricing page states a seven-day prorated-refund window.
Trial Auto Charge
Yes
Trial Available
Yes
Trial Card Required
Yes
Trial is free
Yes
Plan details & limits
Business Model
  • Subscription
Limits
  • Metric
    Scheduling scope
    Conditions
    Gantt schedules require Planner Plan 1 or above; baselines, critical path and advanced dependencies require Planner and Project Plan 3.
  • Metric
    Advertised trial conditions
    Conditions
    The advertised free trial lasts one calendar month, requires a credit card and automatically converts to the selected paid subscription unless canceled during the trial. A fixed number of trial days is not stated.

Planner and Project Plan 3

USD 30 / user / month

Billed annually

Minimum quantity: 1

Cancellation Policy Url
learn.microsoft.com/en-us/microsoft-365/commerce/subscriptions/cancel-your-subscription
Commitment Months
12
Renewal Policy
Annual subscription renews automatically. Turn off recurring billing to prevent the next renewal. Cancellation/refund options depend on the billing agreement and purchase channel; the direct pricing page states a seven-day prorated-refund window.
Trial Auto Charge
Yes
Trial Available
Yes
Trial Card Required
Yes
Trial is free
Yes
Plan details & limits
Business Model
  • Subscription
Limits
  • Metric
    Advanced scheduling
    Conditions
    Gantt schedules require Planner Plan 1 or above; baselines, critical path and advanced dependencies require Planner and Project Plan 3.
  • Metric
    Advertised trial conditions
    Conditions
    The advertised free trial lasts one calendar month, requires a credit card and automatically converts to the selected paid subscription unless canceled during the trial. A fixed number of trial days is not stated.

Planner in Microsoft 365

Plan details & limits
Business Model
  • Subscription
Limits
  • Metric
    Included access
    Conditions
    Basic Planner is included in eligible Microsoft 365 subscriptions; using Planner in Teams requires a subscription that includes Teams. Premium features need a premium Planner license.

Technical details

AI

AI usage conditions
Usage conditions
  • Planner Agent creates plans and executes team tasks; Agent chat in premium plans summarizes and updates plan content. Access requires a Microsoft Copilot license and can be disabled or limited to a security group by an administrator.
Input Modalities
  • Text
Output Modalities
  • Text
  • Structured data
Use Cases
  • Project plan generation
  • Plan status summarization

API

Access
Public
Documentation
learn.microsoft.com/en-us/graph/api/resources/planner-overview
Protocols
  • REST

Deployment

Client Channels
  • Browser
Delivery Models
  • Cloud (SaaS)

Customization

Skill Level
  • No code
Supported Scopes
  • Task labels
  • Task checklists

Security

Audit Events
  • Creation
  • Updates
  • Deletion
Deletion Policy Url
learn.microsoft.com/en-us/compliance/assurance/assurance-data-retention-deletion-and-destruction-overview
Encryption At Rest
Yes
Encryption In Transit
Yes
Retention Controls
No

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